If you turn on AutoArchive without changing any of the other AutoArchive settings, Outlook automatically archives items every 14 days, sending items that are over six months old to the archive file listed in the AutoArchive dialog box. For most people, those settings are just fine. Some users prefer to turn off the AutoArchive feature and run the archive process manually, these instructions are shown below. You can turn on or off the AutoArchive process by selecting or deselecting the Run AutoArchive Every check box at the top of the AutoArchive dialog box. You can also change how often AutoArchive runs by replacing the 14 in the text box with any number between 1 and 60. • The Archived Folders will not appear until you have successfully archived your old messages for the first time. ![]() To create a sub-folder for Mac Tips newsletters, click once on the Newsletters mailbox. Select New Mailbox from the Mailbox menu, or depending on the version of Mail you are using, click the plus (+) sign at the bottom left of the Mail window, or right-click on the Newsletter Mailbox and select New Mailbox from the pop-up menu. Outlook 2011 for Mac; Outlook 2016 for Mac; Outlook 2011 for Mac. I lose my tab settings whenever i close chrome for mac. • To Find and view an archived item, click on the File tab from the menu and select Open & Export on the left pane. Click on the Open Outlook Data File button. The Open Outlook Data File dialog box will appear. Select the file you want to open. The file you select will appear in the File Name text box. ![]() Click on the Ok button. The name of the data file you opened will appear in the Navagation pane, below your normal set of folders. • To find out the name of the archive data file to open, click on the File tab. Click on the Info button in the Navagation pane on the left. Select the Cleanup Tools button and proceed with clicking the Archive button. Look in the Archive File text box. Don’t change anything about the information; otherwise, Outlook may start sending your archived items someplace else. The information in the Archive File text box is usually complex gobbledygook with colons and slashes and all sorts of stuff that normal people can’t remember. • To close the archive data file, in the Folder pane, right-click the name of the archive data file. A shortcut menu will appear. Choose Close Archive. The archive data file might be called something other than archive — if so, the name of your particular archive data file will appear instead of the term archive. Your archive folder disappears from the Navigation pane. IT Help Have an IT question? How can we help you? Enter you question We’re sorry, we did not find a best answer Here are some things you can do: Try asking us again Use the box at the top to ask the question with different words and phrases. This system works best if you ask one question at a time and use natural language. For example, “How do I set up a print queue” or “What’s my password”.
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